free tool
What does each cup cost you? The coffee, in ten seconds.
The recipe costing of what you serve: coffee, milk, cup and waste, and what it leaves you on your menu price.
In August you kept €1,940.00, 9.4% of takings. €260 more than in July and €530 more than in June.
- Takings€20,640.00
- Costs€18,700.00
In August you took €20,640.00 across 4,802 sales: €4.30 per sale on average. July was €19,300.
- Sales4,802
- Average sale€4.30
You keep €0.41 per cup after everything, across 3,660 cups: staff, rent, power and fees included.
- Cups3,660
- You keep€1,940.00
A cappuccino at €2.80 uses €0.62 of coffee, milk and waste: it leaves you €2.18 before staff and rent. You sold 1,020.
- Price€2.80
- Ingredients€0.62
A latte at €3.20 uses €0.78 of ingredients: it leaves you €2.42. A flat white, €2.54.
- Latte380 sold
- Flat white420 sold
An espresso at €1.80 leaves you €1.30 over ingredients. You sold 900 in August.
- Espresso900 sold
- Ingredients€0.50
Your roaster: the kilo has gone up 11% since June, from €24.90 to €27.64. That’s €180.84 more a month. Raising it with them is up to you.
- August coffee66 kg
- Price€27.64/kg
Milk cost you €1,633.50 in August: 1,650 litres at €0.99. The price hasn’t moved since March.
- Milk1,650 L
Your best stretch is 7 to 10 am: 34% of what you sell. Next is 4 to 8 pm, with 25%.
- 7 to 10 am34%
- 4 to 8 pm25%
Saturday is your best day: 19% of sales, thanks to brunch. Monday is the weakest, at 10%.
- Saturday19%
- Monday10%
Brunch leaves you €1,672 a month before staff: 380 at €8.50, with €4.10 of ingredients each.
- Brunches sold380
- Ingredients€1,558.00
Retail beans leave you €549.76 a month: 64 bags at €16, less coffee and bag.
- Bags64
- Coffee cost€442.24
Staff cost you €6,400 a month, extra payments spread out: 31% of takings. In a specialty coffee shop it usually runs from 28 to 35%.
- Staff€6,400.00
- Of takings31%
Rent is €2,450 a month: 11.9% of what you took in August. In July it was 12.7%.
- Rent€2,450.00
Cup, lid and sleeve: €825.60 in August. 35% of your drinks are takeaway, and packaging takes about 4 points off their margin.
- Packaging€825.60
“Other” is €3,704.40: power 980, machine maintenance 620, cleaning 540, Square fees 412.80, accountant 290 and the rest.
- Power€980.00
- Fees€412.80
- Maintenance€620.00
By money, pastries sell most: €3,692 in August. By units, the cappuccino: 1,020.
- Pastries1,420 pieces
- Cappuccino1,020
August left you €260 more than July: €1,940 against €1,680. You took €1,340 more.
- July€1,680.00
- August€1,940.00
If you added 10 cents to each coffee drink, with August’s sales that’s €366 more a month. Whether you do is up to you.
- Coffee drinks3,660
Coffee drunk in carries 10% VAT in Spain: of a €2.80 cappuccino, €2.55 is yours. That’s what the calculator counts.
- Menu price€2.80
- VAT10%
Every figure comes from your till or an invoice, and you’ll see which on each line: nothing is estimated without telling you.
I read your till and your invoices, and on the 1st I text you what you kept and where it comes from. Then you ask me whatever you like.
- Connect your till1 minute
- Forward your invoicesmonthly
- Get the reportthe 1st
Today I work with Square and SumUp. Revo is next. If you use another, tell me when you join: the list decides the order.
- Squarecomplete
- SumUpno cost per cup
- Revonext
I read your till with a read-only permission: I don’t take payments, change prices or touch your menu. You can revoke it any time.
You forward them to me, the same ones you send your accountant. They still reach your inbox and they’re still yours.
Yes: you forward them the report link, with every invoice and the source of every figure. No more sending the month in a spreadsheet.
On the 1st at 08:02, the report. During the month, only if there’s something to decide: a supplier price rise, a month going sideways.
The figures and texts are written by an AI system using your data. When a person writes, you’ll see their name: Carles writes to the first 20 coffee shops himself.
€99 a month plus VAT, per coffee shop, however many locations. If you have two, the report compares them.
- Sign-up fee€0.00
- First reportfree
None. If it stops being useful, you cancel the same day and there’s no further charge.
I’m looking for 20 coffee shops to start. You join, I write to you this week, and your first report, for last month, is free.
- First reportfree
I’ll answer that with your numbers, by text. Here I only have Cafè Tramuntana’s, an example coffee shop, and what neto does.
example answer · Cafè Tramuntana
This, with your numbers. JoinCost per cup calculator
- Coffee€0.448€24.90/kg × 18 g
- Milk€0.119€0.99/L × 120 ml
- Takeaway cup€0.000only if it’s takeaway
- Waste€0.0285.0% × €0.567
- Price before VAT
- €2.55€2.80 ÷ 1.1
- It leaves you, gross
- €1.95ingredients are 23.4%
Every 100 cups leave you €195.01 before paying staff, rent, electricity and everything else.
what’s not in it
This is only the coffee. Not your real margin.
The cost of a cup is missing wages, rent, electricity, your accountant and the till’s fees. Spreading those with your real numbers is what neto does on the 1st of every month: Cafè Tramuntana, an example coffee shop, kept €0.41 per cup after all of that.
See an example reporthow it’s worked out
The sum, no tricks. Step by step.
How do you work out the cost of a cup of coffee?
Add up a cup’s ingredients: the coffee (price per kilo times the grams in the dose, divided by a thousand), the milk (price per litre times the millilitres, divided by a thousand) and, for takeaway, the cup, lid and sleeve. Then add the waste.
What is waste and why does it count?
It’s what gets lost without being sold: purges while dialling in the grind, test shots, milk left in the jug. There’s 5% here as an example; measure yours and change it.
Why take VAT off the price?
Because VAT isn’t yours: you collect it and pay it to the tax office. In Spanish hospitality it’s usually 10%. The margin is worked out on the price before VAT.
What doesn’t this calculator include?
Staff, rent, electricity, your accountant or the till’s fees. That’s why a high gross margin doesn’t mean a cup leaves you much. Spreading those costs with your real numbers is what neto does.
The real cost, with your numbers, on the 1st.
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